Crisis messaging has become commonplace in higher ed communications, but the coronavirus has exposed the need to provide comprehensive, consistent, and ongoing resources to students, faculty, and parents before, during, and after the crisis. This includes everything from essential alerts to resources for those affected to revised academic calendars shifted because of the crisis.
The first COVID-19 messages in higher ed were focused on closures, but iterations have become more sophisticated and all-encompassing.
Following are five lessons in crisis messaging from schools that do it right:
- Have a central page or website for all crisis information.
- Target crisis messaging to specific audiences.
- Keep crisis messaging upbeat.
- Archive all messaging for easier retrieval.
- Make it easy for students to know and understand the severity of the crisis.
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1. Have a central page or website for all crisis information.
College students will naturally search your site for updates so give them the basics, but also other important notices or information related to the crisis. For example, Illinois State University created a COVID-19 update page that includes local and global resources, information about changes to class schedules, steps for prevention and treatment, technology tools, and even a frequently asked questions section to address miscellaneous concerns that students might have.
2. Target crisis messaging to specific audiences.
The College of Wooster created several crisis pages targeted to specific audiences. The student page includes information about online textbooks, dorm refunds, IT resources, and health directives—everything a student needs to know about finishing the semester, staying healthy, and preparing for what’s to come later in the year. Likewise, there are also specific pages for faculty and staff and international students who have different needs and concerns.
3. Keep crisis messaging upbeat.
Crisis messaging means sharing essential, often life-or-death information with students. Yet rather than using scare tactics, Cascadia College presents their COVID-19 plan with a direct reassuring tone. They acknowledge changes by heading their page with “Cascadia College is still operating – we’re just doing things differently.” The college also shares why they have made changes, how they will keep students informed, and what they are doing to continue providing services and education to students.
4. Archive all messaging for easier retrieval.
As early as February 28, Goucher College began issuing alerts and updates about coronavirus. They have compiled their daily updates in a chronological archive so that students and faculty can go back and find important information as it was first reported.
5. Make it easy for students to know and understand the severity of the crisis.
It’s one thing to create a page for all things crisis; it’s another to actually keep your audiences informed about the severity of the crisis. Besides the plethora of information that John Cabot University in Rome provided about campus services, prevention, and temporary resources all related to COVID-19, they also included an OU Campus Emergency Alerts banner at the top of their home page. This way, readers can assess the crisis simply by visiting the home page.
COVID-19 has exposed many vulnerabilities in higher ed’s crisis messaging, but this only means that when the next crisis comes, your college or university will be ready to meet the challenges head-on. After all, the way you handle emergencies significantly impacts your students, faculty, and staff for better or worse.
Don’t wait until the next crisis to act. Download our white paper Coronavirus on Campus: 7 Ways to Use Your CMS as a Super Tool for Crisis Management today.