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Technology & Development, Content Management

6 Website Administration Problems that a CMS Can Solve

stressed man sitting behind deskIt’s admissions season and you’re up to your eyeballs in campus-wide requests for changes and updates to the content on your website. Legal is calling to let you know that your website does not meet accessibility requirements. How will your limited staff handle the wave of work required to get everything done on time?

This is where a powerful content management system (CMS) like OU Campus can help. Fundamentally, a CMS allows you to publish and manage content for your website—but it has the capability to do so much more.

Following are 6 common website administration problems that the right CMS can solve:

  1. Your school received an OCR letter. More now than ever, your website must be accessible to all visitors. A robust CMS allows you to enforce accessibility compliance as mandated by the Office of Civil Rights prior to page publication.

  2. You don’t have enough staff to keep up with website changes. With the right CMS, administrative oversight is easy. A good CMS allows you to distribute the work effort by empowering content contributors to make updates while still having permissions and workflows in place so that your administrators can control who can do what, and where. This frees you from getting bogged down in editing/revision bottlenecks.

  3. There is no one to handle training and support. A reputable CMS provider should offer several training options, from initial introductions designed to get your campus up and running to ongoing webinars, workshops, and conferences that help you take full advantage of your system. Likewise, your provider should also offer support resources, including on-call help centers, online libraries, and community forums.

  4. Your existing CMS is no longer being supported. Your website is only as good as your CMS. If your CMS vendor has gone out of business, or if they no longer support your school’s version of the CMS, it can be detrimental to your project’s goals. A reputable CMS provider will help you migrate your site to your new, fully supported CMS.

  5. There is no process for reviewing and approving content. Multi-stage workflows are built into a good CMS, with levels of reviews and approvals so that there is no lag in publishing information at the time it is most needed.

  6. You have to make redundant changes to every page on your site. If you aren’t using a robust CMS, you’ll have to make both major and nuanced changes on every single page of your website. A good CMS allows you to make these changes once and then apply to all pages globally throughout your site, instantly. The same is true for legal changes, emergency alerts, and other critical messaging.

Ready to explore a new CMS for your school? To get you started on the right path, download our white paper, Choosing the Right Campus CMS: A Guide to Process, Platforms, and Potential for Higher Education.

Download white paper

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